Control Shift · Construction systems
Connect what the site requests with what procurement buys, stores receive and finance pays. Control Shift develops construction procurement software around project budgets, material specifications, approval limits and supplier delivery commitments.
For procurement managers, site engineers, storekeepers and finance teams purchasing for multiple projects.
Request the material
Approved site requisition
Compare suppliers
Reviewed bid comparison
Award and receive
LPO and linked receipt records
Reconcile the invoice
Approved invoice or exception task
Proposed workflow. Final roles, records and approvals are agreed during discovery.
The lowest quoted rate may exclude transport, substitute a specification or miss the installation date. A construction purchasing system needs to preserve the requisition, required-on-site date, approved material and budget code through every step. Site receipts and invoice checks should reference the same order lines.
Capture project, location, BOQ or cost code, requested quantity, specification and required date. Route requests by value and category, show available allowances and require a reason for urgent or out-of-budget requests.
Send comparable scopes to selected suppliers and record responses against the same request. Compare units, delivery, exclusions, payment terms and approved alternatives. Keep procurement recommendations separate from the authority to award.
Issue authorised LPOs, schedule partial deliveries and track acknowledgements. Record amendments with their approver and reason. Flag long-lead items against programme needs and preserve the original commercial terms.
Record quantities received, rejected, returned or transferred to another site. Match material invoices to purchase orders and receipts with agreed tolerances. Route price and quantity discrepancies to a reviewer before finance posting.
Each handover has an owner, a required input and a recorded outcome. We define the exceptions alongside the normal process.
Site engineer
Specify the approved item, quantity, project budget code and required date.
Output: Approved site requisition
Buyer + technical reviewer
Check price, specification, exclusions and delivery against a common scope.
Output: Reviewed bid comparison
Authorised approver + storekeeper
Issue the order, then record partial receipts and rejected quantities.
Output: LPO and linked receipt records
Accounts payable
Resolve mismatches before posting costs to the correct project.
Output: Approved invoice or exception task
Illustrative workflow example
Illustrative material-order scenario for a single project. The accepted quantity is the starting point for the agreed invoice check.
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| Record | Example quantity | Control |
|---|---|---|
| Purchase order | 100 units | Approved specification and rate |
| First delivery | 60 units | Delivery note captured against the order |
| Rejected on inspection | 5 units | Reason and supporting record retained |
| Accepted receipt | 55 units | Only accepted units become available stock |
| Supplier invoice | 60 units | Quantity mismatch routed for review |
| Accepted quantity still outstanding | 45 units | Track replacement and remaining deliveries |
This is a proposed control, not an automated payment instruction. Your contract determines how rejected goods, replacements, invoice disputes and returns are treated.
Share approved item IDs, units, supplier references and cost codes with inventory and accounting. Define how cancellations, returns and inter-project transfers affect commitments and actuals. Subcontractor certificates follow measured-work approvals rather than a material-receipt model.
Link procurement commitments to construction budgetsDocument extraction can prepare supplier quote lines, flag missing delivery terms and draft comparison notes with source references. Procurement staff validate units and alternatives; an authorised approver selects the award. The assistant must not invent supplier availability or issue orders outside the approved workflow.
Explore document extraction and review workflowsThe main scope drivers are approval levels, project entities, stock locations, supplier portals and finance integration. Pilot one material category from requisition to a matched invoice before adding further sites. Supplier onboarding, data cleanup and support should have separate responsibilities in the proposal.
Discovery produces a workflow and data map, a prototype, an integration plan and an itemised delivery scope. Validate a trial migration and pilot with the people who use the system. Agree access roles, backups, deployment responsibilities, source-code handover, third-party licences and support terms before rollout.
Control Shift serves project teams in Dubai and across the UAE. Your project locations, languages and existing systems determine the rollout plan. Where a packaged platform already meets the requirement, configuration or a focused integration may be the appropriate scope.
Construction software development
A focused application can share project references, access rules and approved records with your wider system.
Explore the complete construction ERPCustom construction cost control software in Dubai for BOQ budgets, commitments, actual costs, variations and forecasts. Scope your project reporting system.
Explore the workflowCustom BOQ software in Dubai for quantities, rate build-ups, tender revisions and estimate-to-budget handover. Scope BOQ management and reviewed AI extraction.
Explore the workflowCustom construction site management apps in Dubai for daily reports, inspections, snagging, timesheets and offline capture linked to your project systems.
Explore the workflowYes. Map requested items to project and cost codes, then agree how budget availability is calculated and when a commitment is reserved. Exceptions need an approval path. Procurement controls should distinguish a budget check from a technical specification approval.
The system can store quote lines, delivery, substitutions, exclusions and payment terms side by side. A reviewer decides whether the bids are comparable and records any normalisation. Choosing a supplier should not depend on the quoted unit price alone.
These are core scope items for construction materials. Track ordered, delivered, accepted, rejected and returned quantities separately. Test replacements, unit conversions and order cancellations before connecting the records to finance.
Yes. Tender enquiries, bid comparisons and subcontract awards can share the approval framework. Subsequent payment normally requires a separate work-done or certificate workflow configured to the agreement, rather than treating the service as a warehouse receipt.
We scope AI to prepare documents, comparisons and exception summaries. Budget authority, technical approval and award decisions remain in the configured approval workflow. Any automated action must have explicit permissions, limits and a reviewable record.
Tell us where work gets delayed, which systems you use and what a useful first release needs to achieve. Start with a process description; anonymised sample records can be reviewed during discovery.
We will map requirements, clarify integration access and prepare a phased proposal for construction procurement software.
