Vehicle and asset register
Maintain vehicles, trailers, ownership records, registration documents, insurance and inspection dates. Assign each asset to a branch or operating unit and alert the responsible team before a document expires.
Custom software · Dubai & UAE
Fleet Management Software for UAE Operators
Bring vehicle tracking, maintenance, driver records and trip costs into one operational view. ControlShift builds custom fleet management software in Dubai for transport, distribution, service and delivery fleets across the UAE.
Scope, integrations and rollout tailored to your operation.
Built around the work your team actually does
A tracker can show where a vehicle is without explaining whether it is available, overdue for service or losing money on a route. When dispatch lives in a spreadsheet and maintenance sits in a separate system, controllers have to reconcile those answers by hand. A connected fleet platform links the vehicle, driver and job so decisions use the same operational record.
Capabilities to scope around your operation
GPS fleet tracking
Connect supported telematics providers to live vehicle positions, trip history and geofences. Show the last received timestamp so dispatchers can distinguish a fresh location from a stale device signal.
Driver management and behaviour
Link drivers to shifts, vehicles, licence records and assigned jobs. Where devices provide reliable events, review speeding, harsh braking or excessive idling with context and a supervisor review process.
Preventive maintenance
Schedule services by date, odometer or engine hours. Convert defects into workshop jobs, record parts and labour, and keep vehicles unavailable for dispatch until the relevant work is signed off.
Fuel and trip cost control
Reconcile fuel-card transactions or approved imports against vehicles and trips. Combine available toll, maintenance and operating costs to investigate unusual consumption and compare route economics.
Routes, alerts and dashboards
Allocate work by vehicle capacity, driver availability, delivery windows and service zones. Give controllers exception queues for delays and breakdowns, while managers review utilisation and cost per kilometre.
From the first task to a reconciled record
- 01
Plan a serviceable vehicle
Dispatch reviews the job, load, route and delivery window against vehicle availability and maintenance holds.
- 02
Assign the driver and trip
The driver receives the job and completes a pre-trip check. Defects and missing documents are raised before departure.
- 03
Manage exceptions in transit
Location events update the trip. A controller reviews delays, route changes or device outages and can reassign work when necessary.
- 04
Close and reconcile
Completed jobs, distance and approved expenses feed the trip record. Finance can reconcile costs while the workshop sees upcoming service needs.
Connect your existing systems
We start with your current GPS provider, device models, accounting system and available APIs. Fuel cards, toll records, workshop systems and driver apps can connect through approved APIs or agreed file imports. Access to Salik, government or third-party data is assessed during discovery; it is not assumed. Arabic and English screens, role-based access and a documented hosting choice can be included in the scope.
Practical AI and automation
Route optimisation can account for delivery windows, capacity and vehicle availability. ETA intelligence needs sufficiently fresh location and trip history. AI dispatch assistance can suggest assignments for a controller to approve; it should not silently override maintenance holds or business rules. We agree a baseline and measure the pilot before extending automation across the fleet.
A phased rollout your team can operate
Begin with one depot or vehicle group. Clean the vehicle register, reconcile odometers and test a sample of tracking devices before importing the full fleet. Run dispatch and workshop acceptance checks with your team, train drivers, and agree support ownership before moving additional branches onto the system.
See our logistics delivery work
Explore the JBC Express logistics project for an example of our customer booking and shipment-tracking work. Your proposed fleet or warehouse modules will be scoped separately around your requirements.
Get a proposal built around your operation
Share your vehicle count, operating emirates, GPS provider, driver workflow and current accounting or transport software. Tell us which issue matters most: tracking, maintenance, dispatch or cost visibility.
Questions before you start
How is fleet management different from GPS tracking?
Fleet tracking reports location and movement. Fleet management connects that information to vehicle availability, driver records, maintenance, documents and operating costs. If your tracker already works, we can assess extending it with those operational workflows.
Can you work with our existing GPS hardware?
We review your provider documentation, device identifiers, API access and sample data first. Supported devices can stay in place. If direct access is unavailable, we will explain the alternatives before proposing the integration.
Can one system support fleets across several emirates?
Yes. Branches can share vehicle and driver records while using separate permissions, service zones and reporting. The discovery process defines which information stays local and what head office needs to see across the UAE.
Can we add a driver app and proof of delivery?
Yes. A driver app can connect assigned jobs, pre-trip checks, photos, signatures and delivery exceptions. Offline capture and resynchronisation rules need to be designed around your routes and field conditions.
How do we request a fleet software proposal?
Use the quote form to describe your fleet, current tools and priorities. We review the integrations and operational requirements with you, then prepare a proposal with the agreed scope, rollout stages and support requirements.
Find the software for your operation
Start with the workflow that needs attention. Connect transport, fleet, warehouse and delivery systems as your operation grows.
Logistics software & TMS
Connect consignments, dispatch, transport planning and invoicing.
Explore solution →Warehouse management system UAE
Control receiving, bins, stock movements, picking and dispatch.
Explore solution →Last-mile delivery & driver apps
Coordinate routes, proof of delivery, customer tracking and returns.
Explore solution →Freight forwarding software
Connect shipments, agent hand-offs, documents and job costing.
Explore solution →Connect operations with the rest of your business
A practical AI scope, not a black box
AI Route Optimization UAE
Control Shift scopes AI software for dispatchers and last-mile delivery teams. Traffic, delivery windows, vehicle capacity and driver availability change after a route is planned. Optimising distance alone can produce a route that cannot actually be delivered. The useful output is a reviewable result that fits the work already happening in your business.
Discuss this AI workflowBuild the right AI workspace
Scope AI dispatch software with route proposals, capacity constraints and delivery ETA prediction. Show why an assignment changed and which stops still need dispatcher attention.
Integrate with your existing systems
Connect order queues, permitted location feeds, shift schedules and vehicle restrictions. Confirm data freshness before using a location to recalculate an ETA.
A workflow your team can supervise
- Trigger
- A new stop, cancellation or delay affects an active plan.
- Agent task
- Propose a revised sequence and explain conflicts with capacity or delivery windows.
- System update
- A draft dispatch plan with affected orders and ETA changes.
- Human approval
- A dispatcher approves reassignment; drivers receive only confirmed route changes.
Example workflow, from request to reviewed record
Illustrative project scope; not a claim of an existing customer deployment.
- A new stop, cancellation or delay affects an active plan.
- Propose a revised sequence and explain conflicts with capacity or delivery windows.
- A dispatcher approves reassignment; drivers receive only confirmed route changes.
- Save the approved result: A draft dispatch plan with affected orders and ETA changes. Keep its source, reviewer and action history available for follow-up.
Architecture and access boundaries
A language model prepares drafts from permitted context. Where document knowledge is needed, retrieval brings in approved sources with references. Restricted API tools handle only explicitly allowed actions. Validation, permissions and approval rules operate outside the model. If data is missing or a tool fails, preserve the draft and route it to a person.
Controls specific to this workflow
ETAs are estimates. Respect work schedules and vehicle limits, and retain a manual dispatch path when mapping or location feeds are unavailable.
Agree data minimisation, access, retention and audit logging during discovery. Hosting and provider terms are confirmed for the project before sensitive data is processed.
A focused, affordable first release
Map one workflow with the people who operate it. Review sample inputs, prototype the draft and approval steps, connect the required interfaces, and agree acceptance examples. Launch to a limited user group with a manual fallback. Monitor corrections, unresolved requests and operating costs before expanding.
The proposal depends on interface access, data cleanup, language coverage and approval complexity. Share your current systems and an anonymised example of the task to define an affordable first phase.
Questions about this AI scope
Can we use route optimization without replacing fleet software?
A planning layer can consume approved order and vehicle data if usable interfaces exist. Begin with draft routes and compare them against dispatcher constraints before enabling writeback.
Can this connect to our current systems?
Connect order queues, permitted location feeds, shift schedules and vehicle restrictions. Confirm data freshness before using a location to recalculate an ETA.
Which actions stay under human control?
A dispatcher approves reassignment; drivers receive only confirmed route changes. ETAs are estimates. Respect work schedules and vehicle limits, and retain a manual dispatch path when mapping or location feeds are unavailable.
Can the workflow support Arabic and English?
Both languages can be included in the project scope. Evaluate representative messages and documents with bilingual reviewers, agree terminology and provide clarification or handover when meaning is uncertain.
What affects scope and delivery time?
Data quality, available interfaces, permission rules, document or message variety and approval complexity determine the work. Start with one workflow, agree acceptance examples and expand after a reviewed pilot. A tailored proposal covers implementation and ongoing operating requirements.
How do you handle sensitive information?
Agree permitted data sources, role-based access, retention and provider terms before development. Use restricted service accounts and audit records. Hosting and residency options require project-specific confirmation; no certification or blanket compliance promise is implied.